Purpose

Prospective Tech uses artificial intelligence to improve research, strategy, training, assessment, communication, and organizational performance. AI should support human judgment, not replace it.

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Guiding Principle

AI must be used in a human-centered, ethical, secure, and responsible way. Every AI-assisted decision must remain accountable to a person.

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Approved Uses

Employees and partners may use approved AI tools to:

• Draft and improve internal documents

• Support research and analysis

• Summarize non-confidential information

• Develop training, workshop, and proposal materials

• Improve productivity and workflow design

• Support AI readiness assessments and strategic planning

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Prohibited Uses

AI may not be used to:

• Upload confidential client, employee, financial, legal, or proprietary data into unapproved tools

• Make final hiring, legal, financial, disciplinary, or business decisions without human review

• Create false, misleading, biased, or deceptive content

• Impersonate any person or organization

• Publish AI-generated content without review and approval

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Data Privacy and Confidentiality

Confidential or sensitive information must not be entered into public AI tools unless the tool has been approved for that use. Client data, employee records, passwords, trade secrets, and private business strategy must be protected at all times.

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Human Review

All AI outputs must be reviewed for accuracy, bias, relevance, and business judgment before use. “The AI said it” is not an acceptable reason for any decision.

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Transparency

Prospective Tech will disclose AI use when it materially affects clients, partners, published content, assessments, or decision-making processes.

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Bias and Fairness

AI tools must be used in ways that support fairness, inclusion, and responsible decision-making. Any AI output that may affect people, opportunities, access, evaluation, or treatment must receive additional human review.

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Security

Only approved AI tools, platforms, and workflows should be used for Prospective Tech business. AI tools must not be connected to company systems, files, email, or client data without proper review and approval.

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Accountability

Every person using AI on behalf of Prospective Tech is responsible for how they use it, what they enter into it, and how they apply its outputs.

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Review

This policy is reviewed every six months, or sooner if AI tools, client needs, laws, or organizational risks change.